Office automation will serve as the cornerstone for new employment opportunities in the future. Automation will replace tasks rather than jobs. If anything, it will free employees to focus on high-value jobs rather than long-winded, repetitive administrative duties. In addition, automation aids in seizing learning opportunities that will give employees the skills necessary to perform new activities. Automation forces your company’s culture and philosophy of human growth and development, which will be advantageous in the long run. This article at Inc. speaks about the benefits of office automation.
Why Office Automation Is Important
IT systems contain hardware and software components that allow data to be transferred across systems without the involvement or participation of humans. Office automation reduces organizational responsibilities by streamlining and automating activities including accounting, data management, training, facilities management, and numerous administrative tasks.
Three Main Functions of Automation
Information storage, data exchange, and data management are the three main functions of an automation system. They are fundamental to performing tasks within each large application area, like hardware and software working together.
- Information storage, which comprises business records and other essential information, is the first component of office automation. Files, pictures, or spreadsheets are captured and edited in data applications. Spreadsheet apps allow users to manipulate input and output numbers easily. Word processing and desktop presentation software support raw textual and graphical data. Meanwhile, visual images can be captured and edited using image programs.
- In electronic transfer, information is exchanged electronically between multiple users. Office automation systems that enable users to share information electronically between several users simultaneously are sometimes known as groupware systems. Real-time information exchange is possible with electronic meeting systems for geographically dispersed participants.
- Tracking both short-term and long-term data in financial plans, workforce allocation plans, marketing expenses, inventory purchases, and other business factors are other common uses for automation systems. Systems for task management or scheduling track and manage numerous office tasks and projects. You can track and control resource allocations and office activities using an electronic management system.
To read the original article, click on https://www.inc.com/encyclopedia/office-automation.html